Capstone Project Funding
Budget Proposal Submission
Funding is available for Capstone Teams at an amount of $300 per project. Your team must submit a Capstone Budget Request Form by Jan. 22, 2021, the end of the second full week of spring semester classes, to secure funding for your project. You may submit a budget for up to $300 and receive approval by Dec. 15. No requests over $300 will be honored until Jan. 22, after all proposals have been submitted. Your team may require more or less than $300. Budget approvals will be made on a case-by-case basis. Submit your budget proposal using the online form:
Travel restrictions due to COVID-19
Please note that travel to Sponsor/Client sites will not be permitted until further notice in accordance with safety measures established by the USG and UGA. Please contact your faculty mentor if you have questions.
Managing your team's budget
Please note that your team is required to manage its own budget. Teams must keep track of expenses in EduSourced on the "Spending" tab. An account balance sheet is provided below to aid in tracking your balance:
Purchasing items for your project
The College require that Teams order from vendors in UGAMart (see Vendor List), the purchasing system for all of UGA, when possible. UGAMart allows purchasing from most major vendors. Requests for orders from UGAMart should be done using the Purchase Request Form below.
If you must purchase from vendors that are not on UGAMart (e.g., Amazon), the College is happy to order these items for you and distribute them to you once they arrive.
To request that the College order items from UGAMart or from online vendors, submit a Purchase Request to email@example.com using the form below:
Please rename the form with your own information. When submitting requests to firstname.lastname@example.org, in the subject line, include your abbreviated project title or project number along with some descriptor of need (i.e. "order," "work space,", "tool request," “training”) along with the date. A support ticket number will be assigned.
For items you obtain on your own or for other expenses related to your Capstone Projects, the College is happy to reimburse you. If you are not employed at UGA, you must first register as a vendor using the following method:
Capstone Reimbursements for Non-Student Workers
In order for non-student workers to receive a reimbursement from UGA, you must register as a “supplier." You will need to follow this link and complete the supplier registration process. For assistance with completion of this form, please contact email@example.com or call 706-542-0202.
► Once you have been assigned a Vendor number / Supplier number, you will email one of the Administrative Support Personnel (breakdown below) and you must include the following in each email:
- Your name and assigned vendor/supplier number
- The Accounting Tag for the account to be charged for your reimbursement
- CAPSTONE project name
- Dollar amount of reimbursement request
- Attached legible scan of all document(s) pertaining to the reimbursement, INCLUDING the receipt(s)
You must also fill out a Non-Employee Payment Form which must be signed and dated by you and your Capstone faculty mentor. Students must email this form along with the other requested information to the appropriate person listed below.
► You will email the individual below in accordance with the first letter of your last name, providing ALL of the above information.
Account information will be provided upon confirmation of budget proposal acceptance.
Please note that reimbursement for online booking services such as VRBO, HomeAway, Airbnb etc, is NOT allowed. No travel will be permitted until further notice.
You must purchase your own in-town items (i.e. from Lowe's, Michael's, Athens Steel, etc). In addition, the college is unable to pick up items from local vendors for you unless there is an extenuating circumstance, for example a truck is needed for pick up. The college will NOT order items on your proposal unless you make a separate request – your proposal is just that, a proposal – not a purchase request.